Data breaches are serious affairs that can harm businesses to the point of no return. Clients and employees are at risk from criminals attempting to gain from personal and sensitive information. To avoid the damage to your business’ running and reputation, preventative steps can be taken so that the sensitive data you hold is more secure and less likely to be accessed illegally. Listed here are the main four ways in which you can prevent a data breach.
Use appropriate passwords
Passwords and encryptions are utilised to protect your businesses information, and this can range from seemingly trivial emails to your company’s finances. However, even the most minor information about your business can be used by your competitors to gain a competitive advantage. Therefore, passwords need to be appropriately secure to reflect the importance of your business’ privacy. Special characters as well as upper- and lower-case characters should be employed and regularly changed every six months maximum. Passwords should not be shared throughout the business and authority should be obvious and respected in relation to access of sensitive information.
Employ effective protection
Your IT department should have professional standard firewalls and anti-virus/malware software installed across all systems in your business. This should also extend to communications that are sent from your business elsewhere in the world. The physical place of business as well should be protected through locks and identification that prevents unauthorised access.
Dispose of information appropriately
Once sensitive and personal information should be disposed of, it should be done in a professional and timely manner. This should be done in accordance to the United Kingdom’s Data Protection Act, which was implemented in relation to the European Union’s General Data Protection Regulation. This is relatively simple for the online storage of information and should be dealt with by your IT department. For hard copies however, there can be more issues. To avoid large amounts of paper storage that is locked and supervised, mobile shredding services is recommended so that the sensitive information is destroyed onsite and then recycled. This avoids any potential complications surrounding the transport of sensitive information. Seek out professional shredding services like https://ontimeshred.co.uk.
Test and audit regularly
Testing your business’ security systems, both online and in person, will help to make sure that your preventative measures are operating effectively and up-to-date. If a data breach were to occur, a crucial aspect of handling it is with the speed of which you discover it. Regular auditing will allow your business to quickly identify any breach of your data and put into place damage control.
Employing these four preventative methods can help your business protect itself from illegal activities attempting to access sensitive information. These methods are crucial for any business so they can avoid the damage to their reputation and keep their operations running smoothly and efficiently.